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AI Automation for Med Spas and Plastic Surgery Practices

Stop losing $130,000 a year to a missed phone call.

Your practice is sitting on two untapped goldmines, leads you already paid for but never converted, and thirty to sixty percent of staff time on tasks AI can do faster. We unlock both, in days, with infrastructure that protects every six-thousand-dollar patient.

$6–9K
Patient lifetime value
35%
Calls unanswered
20%
No-show rate
7.7×
Minimum ROI guarantee
The real cost

Hemorrhaging every day. Validated, not estimated.

001
$130K+

Annual loss to unanswered calls and slow lead response. The five-minute window is when ninety percent of new leads decide.

002
$215K

Yearly revenue lost to no-shows and last-minute cancellations. Each booking is worth thousands. The reminder system you have isn't enough.

003
35%

Of calls go unanswered. Eighty-five percent of those callers never call back, they book with your competitor instead.

004
63%

Of front-desk staff hours go to tasks AI can do faster and better, intake, reminders, rebooking, FAQs, post-treatment follow-up.

Running on Seqora

Every lead caught. Every patient remembered. Every chair filled.

A

NeverMiss receptionist

AI receptionist answers in under three rings, twenty-four-seven. Books consults, qualifies leads by service, handles post-treatment FAQs in your brand voice.

B

Five-minute lead response

Web form submissions trigger an instant outreach within sixty seconds. Win the speed-to-lead race that decides ninety percent of new patient inquiries.

C

Smart membership rebooking

AI tracks every member's treatment cadence and triggers personalised rebooking outreach exactly when they're due, before they drift to a competitor.

D

No-show prevention

Multi-channel reminders that learn each patient's response patterns. No-show rate drops from twenty percent to under eight.

E

Review & referral engine

Timed review requests after each treatment. Personalised referral nudges to your highest-LTV patients. Five-star reputation, on autopilot.

F

Treatment package upsell

AI identifies who's a fit for membership, package upgrades, or complementary services, then makes the offer at the right moment in their journey.

Proof from shipped work

Built on systems we’ve already shipped

We haven’t published a med spa case study yet. These are the closest systems in production: a search program that got a brand-new site cited by Google’s AI Overview, and a system at a Los Angeles dental trauma practice that turns handwritten exam notes into draft reports for doctor review.

Commercial energy efficiencyOngoing · client anonymous

New Jersey energy-incentive firm

We built a 70+ page website from scratch for a New Jersey commercial and multifamily energy-incentive firm and run its full search program: technical SEO, keyword and live-SERP research, focused service pages, guides written to be cited by AI, and Search Console, GA4 and Bing measurement.

Result

A new service page was the #1 source cited in Google's AI Overview for its target search about two weeks after launch.

Dental trauma practice · Los AngelesLive at the practice

The Dental Trauma Center (Schames)

Clinicians at a Los Angeles dental trauma practice were turning handwritten exam notes into long reports by hand. We built Digital Ink: the exam is captured on a tablet, a vision model reads the handwriting and diagram markings, and the system drafts the report in the practice's own voice for doctor review.

Since launch

Running at the practice on secured AWS infrastructure, and the practice has since referred us to another healthcare client.

Engagement levels

Three packages. Pay six monthly or pay in full and save ten percent.

L1 — Foundation

The Aesthetic Operating System

Stop the bleeding. Answer every call. Win the five-minute lead window.

$21,000
6-month · or $18,900 in full
  • NeverMiss 24/7 receptionist
  • Five-minute lead response system
  • Multi-channel reminders
  • Review & referral automation
  • Practice dashboard
  • Staff training
L3 — Growth

The Aesthetic Patient Pipeline

L2 plus AI advertising, data intelligence, and dedicated growth infrastructure.

$32,000
6-month · or $28,800 in full
  • Everything in Operations
  • AI ad creative (static + video)
  • Meta campaign management
  • Ad performance analytics dashboard
  • Proactive campaign optimization
  • Data ingestion, cleaning & visualization
  • Custom-trained aesthetic LLM
  • Private cloud deployment
  • Quarterly optimisation reviews
Common questions

What every owner asks first.

The receptionist and lead-response systems are live within ten days. Most practices see the first attributable booking from after-hours coverage in week one. Full membership and rebooking flows are running by end of week six.
Yes. We integrate with the major aesthetic stacks, Aesthetic Record, Boulevard, Symplast, Nextech, PatientNow, Mangomint, and most CRM and EMR systems with an API. If yours is uncommon, we'll flag it in the audit.
Six equal monthly installments, or pay in full upfront and save ten percent. No recurring software subscription you'll regret in six months.
It is built for HIPAA workloads: encrypted at rest and in transit, deployed in your own cloud or on our HIPAA-aligned infrastructure, and we sign a BAA. No patient data ever trains a public model.
Pro-rated upgrade any time during your six-month term. The architecture is modular, you don't rebuild, we add modules.
You own the system. Optional quarterly optimisation retainer if you want us to keep tuning, otherwise full hand-off with documentation, consoles, and model weights.
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